To all staff employees, student employees and supplemental employees,
This is a follow-up message to help you understand how to record your time from April 1- April 13.
Effective April 1, all staff (including salaried), student and supplemental employees will be asked to record their scheduled, non-working time in ADP using the ‘COVID-19’ leave code (hourly employees were first asked to do this on March 18).
This is important because;
- this COVID-19 designated time will count toward the provision in the Families First Coronavirus Response Act (FFCRA) that provides all employees with two weeks additional leave for COVID-19 related absences, and
- also through the FFCRA, there may be important tax credits available to the college for costs associated with employee pay during this period. While this will not impact the employee’s pay, it may help the college receive reimbursement for pandemic-related costs.
All Hourly Employees
- Please continue to use the COVID-19 Pay Code to categorize scheduled time you were unable to work due to the closure on your timecard. This might include sick time, reduced availability due to school or daycare closures, home technology constraints, lack of work that can be performed remotely, etc. All such hours will be paid as scheduled.
- Please code time actually worked (including telecommute) as normal.
All Salaried Staff Employees
- Beginning April 1, please follow the usual time off request process but use the “COVID-19” leave designation for any time unable to work due to the closure. This might include sick time, reduced availability due to school or daycare closures, home technology constraints, lack of work that can be performed remotely, etc. (A step-by-step visual guide of the ADP time off request process is attached for reference.)
- For example, if during your work day you reply to work emails for two hours, attend two hours of zoom meetings and spend 4 hours caring for your children who are home because of closed school, please use the COVID-19 code in ADP to record those 4 childcare hours.
- Another example, if your job at the college is primarily done in person, e.g. answering calls, and you cannot do that work from home, please use the COVID-19 code in ADP to record your scheduled hours.
- Employees who continue to work full schedules from home without limitation do not need to take any action.
- Using the COVID-19 code for time off will not affect your pay or reduce your vacation or sick balances.
Supervisors can perform the functions above on behalf of their employees, if needed. If you have any questions or problems please contact payroll@nmc.edu.
Thank you and have a safe and quiet weekend,
Mark
Mark Liebling
AVP of Human Resources
1701 East Front Street, Traverse City, MI 49686
(231) 995-1342