{"id":11673,"date":"2015-03-02T17:19:14","date_gmt":"2015-03-02T22:19:14","guid":{"rendered":"http:\/\/blogs.nmc.edu\/?p=11673"},"modified":"2016-10-25T12:02:27","modified_gmt":"2016-10-25T16:02:27","slug":"nmc-technology-help-desk-tech-tips-microsoft-office-and-google-docs-introduction","status":"publish","type":"post","link":"https:\/\/blogs.nmc.edu\/?p=11673","title":{"rendered":"NMC Technology Help Desk- Tech tips: Microsoft Office and Google Docs introduction"},"content":{"rendered":"<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft size-medium wp-image-11674\" src=\"http:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/microsoft-vs-google-docs-300x189.jpg\" alt=\"microsoft vs google docs\" width=\"300\" height=\"189\" srcset=\"https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/microsoft-vs-google-docs-300x189.jpg 300w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/microsoft-vs-google-docs-400x250.jpg 400w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/microsoft-vs-google-docs.jpg 536w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/>Microsoft Office has held the market for professional and individual word processing, presentations, and data recording for years and with good reason. No other software platform has been able to create or support a well-rounded and thorough product to seriously threaten their market share. Google through their Google Apps has taken the basic functionality of Microsoft Office products like Word and Excel an added a very unique feature that works well with the established Microsoft Office programs. The feature allows documents to be created in Drive or Microsoft Word, and then allow, people to work on the same document at the same time and see the changes made in real time.<!--more--><\/p>\n<p><strong>Google Drive Benefits<\/strong><\/p>\n<ul>\n<li>Allows for Collaboration<\/li>\n<li>Real Time Editing and Progress<\/li>\n<\/ul>\n<p>This tool is remarkably beneficial, but it begs the common sense question, how do you maneuver back and forth between Microsoft Office and Google Apps? This article will answer that question and hopefully get you thinking about the vast uses these two tools can provide when used in unison.<\/p>\n<p><strong>From Microsoft Word to Google Docs and back again<\/strong><br \/>\n<img loading=\"lazy\" decoding=\"async\" class=\" size-full wp-image-11675 aligncenter\" src=\"http:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs1.png\" alt=\"google docs1\" width=\"630\" height=\"402\" srcset=\"https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs1.png 630w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs1-300x191.png 300w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs1-600x383.png 600w\" sizes=\"(max-width: 630px) 100vw, 630px\" \/>We all have files that we have created in Word or that we are creating there, that would be great to have the option to edit collaboratively. Google Docs gives us that option in real time and makes it very user friendly. One easy way that we have found to copy files from Word into Google Docs is literally to Copy the text of the document you are working with and Paste the contents into the freshly created Google Drive Document. Google Drive doesn\u2019t recognize the usual right click menu for copy and paste, so it is much easier to copy as you normally would from your Microsoft Word Document and then paste it into Google Docs by pressing <strong>Ctrl + V.<\/strong><\/p>\n<p>Once in Google Drive, you have the option to invite as many people as you would like to work on the document together whether in the same room or remotely. While this feature and various others through Google Docs make work much easier, there are still some functions better performed in Microsoft Office such as formatting, which is limited through Google Docs.<\/p>\n<p>To complete this download back to Microsoft Office, go to <strong>File<\/strong> in the upper left hand corner, and navigate to where it says <strong>Download as<\/strong> and select the first option of <strong>Microsoft Word (.docx)<\/strong>. Follow the standard download procedure of the browser being used, and you will be presented with a view only version of the Document in Microsoft Word that you can then <strong>Enable Editing<\/strong> on and utilize as a fully functional Word Document.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11676\" style=\"margin-top: 9px; margin-bottom: 9px;\" src=\"http:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs2-1024x379.png\" alt=\"google docs2\" width=\"843\" height=\"312\" srcset=\"https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs2-1024x379.png 1024w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs2-300x111.png 300w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs2-600x222.png 600w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs2-1080x400.png 1080w, https:\/\/blogs.nmc.edu\/wp-content\/uploads\/2015\/03\/google-docs2.png 1119w\" sizes=\"(max-width: 843px) 100vw, 843px\" \/><\/p>\n<p>So that works well for documents you create in word, but what about those created in Google Docs? The great part about the <strong>File&gt;Download<\/strong> as option in Google Docs is that it works consistently regardless of form to bring the same result. Once you become familiar with the basic layout above, you can utilize this process on almost anything.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>\u00a0Saving Files in Google Drive<\/strong><\/p>\n<p>Google Docs works as part of Google Drive which means that rather than saving to disk space or an external device as with Microsoft Office based products, you save it to Google Drive which operates as a\u00a0 <strong>Cloud Storage<\/strong>. Cloud storage works so that rather than saving to an onsite device of one kind or another, it saves to an offsite server managed by Google. This cuts down on the need for physical storage and in its brief history has a great reputation for a lack of downtime, which translates into always being able to get to your documents. The documents save automatically using this system, but it is important to name them in accordance with what you will be able to find later. This is done by going to <strong>File<\/strong> in Google Docs, and selecting <strong>Rename<\/strong>. Here you can create a custom name for each Google Docs document you create and you will\u00a0be able to access it anywhere you can access the internet.<\/p>\n<p><strong>\u00a0Limitations and Notes\u00a0<\/strong><\/p>\n<p>While this is a great combination, there are just a couple limitations to keep in mind.<\/p>\n<ul>\n<li>Google Docs Formatting is limited, so it is best to complete formatting in Word rather than trying to utilize Google Docs.<\/li>\n<li>When using Google Docs collaboratively, make sure to pay attention to each change. It is easy to lose track of what is being done.<\/li>\n<li>Finally, with all of the movement associated with this process, be sure to make a specified location in both Google Docs, and the medium you are saving Microsoft Office documents to in order to always know where your collaboration documents are located.<\/li>\n<\/ul>\n<p>By following this process and keeping track of the limitations, there are endless possibilities to the options this combination allows.<\/p>\n<p>If you have any questions about the content of this article or technology at NMC in general, feel free to contact the NMC Technology Help Desk at 231-995-3020 or Online at <a href=\"http:\/\/www.nmc.edu\/help\">www.nmc.edu\/help<\/a>.<br \/>\n<span style=\"text-decoration: underline;\"><strong>Quick Reference Guide for Google Docs and Microsoft Office<\/strong><\/span><br \/>\n<strong>Transitioning a Microsoft Office Document to Google Docs<\/strong><\/p>\n<ul>\n<li>Highlight the text (including images) in your word file.<\/li>\n<li>Right click and copy or <strong>Ctrl + C<\/strong> to copy the information.<\/li>\n<li>Create a new Drive Document and use <strong>Ctrl + V<\/strong> to paste the information.<\/li>\n<\/ul>\n<p><strong>Transitioning a Google Doc to Microsoft Office<\/strong><\/p>\n<ul>\n<li>Select <strong>File<\/strong> and then go to the <strong>Download<\/strong> as menu to\u00a0<strong>Microsoft Word (docx.)<\/strong><\/li>\n<li>This opens a read only copy, and at the top select <strong>Enable Editing<\/strong>.<\/li>\n<li>When you have done this,\u00a0 be sure to<strong> Save as<\/strong>\u00a0to save the file to the location you keep your documents<\/li>\n<\/ul>\n<p><strong>\u00a0Saving in Google Docs<\/strong><\/p>\n<ul>\n<li>Files save automatically to the cloud<\/li>\n<li>Be sure to name your file by going to <strong>File<\/strong> and selecting <strong>Rename<\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft Office has held the market for professional and individual word processing, presentations, and data recording for years and with good reason. No other software platform has been able to create or support a well-rounded and thorough product to seriously threaten their market share. Google through their Google Apps has taken the basic functionality of [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","_exactmetrics_skip_tracking":false,"_exactmetrics_sitenote_active":false,"_exactmetrics_sitenote_note":"","_exactmetrics_sitenote_category":0,"footnotes":""},"categories":[68,5,3612],"tags":[3198,3124,2973,1445],"class_list":["post-11673","post","type-post","status-publish","format-standard","hentry","category-intercom","category-student-news","category-tech-tips","tag-google-docs","tag-microsoft-office","tag-tech-tips","tag-technology-help-desk"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>NMC Technology Help Desk- Tech tips: Microsoft Office and Google Docs introduction - NMC Communiqu\u00e9<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blogs.nmc.edu\/?p=11673\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"NMC Technology Help Desk- Tech tips: Microsoft Office and Google Docs introduction - NMC Communiqu\u00e9\" \/>\n<meta property=\"og:description\" content=\"Microsoft Office has held the market for professional and individual word processing, presentations, and data recording for years and with good reason. 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